Building a Podcast Promo Kit: See How Wistia Promotes New Shows

Trying to build an audience for your brand new podcast? If so — we’ve got you covered. We present to you the perfect podcast promotion kit! This “promo kit” consists of items you can give to guests on your podcast or share internally with team members that’ll help them spread the good word about your show across their own networks.

We thought it’d be helpful to give you a full breakdown of the essential items we include in our promo kit here at Wistia. This kit is created and shared with guests and Wistians whenever we release a new episode for our latest podcast, Talking Too Loud. Keep reading for an inside look at our favorite promotional assets and best practices for sharing!

Types of assets

For an interview-style show like Talking Too Loud, sending a thank you email along with a promo kit to your podcast’s guest is an excellent opportunity to get your show in front of their audience.

Here’s a peek at some marketing assets we created for the fourth episode of Talking Too Loud with Nick Francis, the CEO and co-founder of Help Scout, a customer service software company.

Pull quotes and episode graphics

Grabbing notable pull quotes from your podcast episode is a great way to give people an idea of what your show is all about and entice them to want to hear more. Here are a few graphics with pull quotes from Nick’s episode, which focused on Help Scout’s remote-friendly environment and building purpose-driven companies:

When creating these assets, it’s best to provide multiple image sizes compatible with each major social platform. For us, we promote our show on Instagram, Twitter, and LinkedIn.

Creating audiograms is another unique way to engage folks on social media. These attention-grabbing assets are audio clips with captions that are played over an image as an MP4. Again, you should provide multiple sizes so your guests can easily post these to various social platforms.

Here’s an example of an audiogram:

Check out Audiogram or Headliner for these quick and affordable promo assets.

Along with all of these great assets, we provide copy examples for Twitter, Instagram, and LinkedIn written as if they were posted from the guest’s personal account and their company’s official account. We include relevant callouts for Wistia’s social handles, the podcast hashtag, and the episode URL. As a best practice, we try to write social posts that match their voice and tone to put together a promo kit that truly feels personalized for each guest.

Of course, you can tell your guest they can tweak the messages however they see fit.

Here’s an example of a social post for Nick’s Twitter:

Here’s an example of a social post for Help Scout’s Instagram:

Packaging it all together

When you have all of your assets ready to go, we like to package it all nicely into a PDF to send in an email to our guest. The PDF includes links to Wistia’s social handles, the podcast hashtag, the episode URL, links to Google Drive folders with all of the creative assets, and copy for posts by the guest and the company. Having all of these materials in one place makes it effortless for your guests to help spread the word about their interview.

Sharing with your team

For sharing assets internally with your team, you can send an email announcement linking to all of the same assets mentioned above. Having all of your images and videos in one place also makes it easy for everyone to access at any time.

At Wistia, we like to use Dropbox for our file sharing. When we announced Talking Too Loud, our marketing team provided everyone with a Quip document with links, copy for social variations, and images and videos in Dropbox to use when sharing.

“Podcast promo kits have been an essential part of our show promotion strategy. Guests love them and have been really willing to help spread the word, and employees appreciate that we’ve done all the work for them. It’s been amazing to see our assets being shared across social media and to watch our audience grow over time.”

Vanessa Luis
Audience Development Marketer

Make the most of your promotion

As you can see, providing a promotion kit filled with awesome assets makes it effortless for your guests to talk about your podcast on their own social channels. Now that you’ve seen some of our favorite assets to include in a promo kit for Talking Too Loud, we hope you have some ideas when it’s time to start building your own. If you have any promo materials you’ve created for podcasts you’d like to share, we’d love to hear about them in the comments below!